If you manage a warehouse or stockroom, you are probably already familiar with the concept of having location labels. Without properly labeling every location for given items in your warehouse, it is very difficult to keep track of where everything belongs; especially if you completely run out of items from time to time. Fortunately, the cost of making effective inventory location labels is very low and most software companies integrate this feature into their inventory software designs. Though it seem like it would be a huge job that takes a long time, you’ll only have to label your shelving one time and that time investment will quickly be repaid over the upcoming years in time savings while reordering, stocking, and doing physical inventory audits.
Inventory System Details
As previously stated, most inventory software systems will include a feature that allows you to print location labels and assign products to those locations. However, the process will vary based on the software provider, so make sure you investigate the process thoroughly. For instance, using those features for Square Register inventory will differ greatly form another type of inventory software including the process and the type of label paper you will need. Ask your software vendor for details because most companies offer training manuals or videos for little or no cost.
One of the most important aspects of labeling in your warehouse is choosing the proper locations. Typically, you will want to label each shelf from top to bottom with logical increments such as “A1”, “A2”, “A3”, and so on so that you create zones and shelf numbers. It is best to start with the shelving closest to your inventory data terminal and work down each aisle in the warehouse from left to right. That way, you only need to label your shelving one time and you can update the locations in your inventory software when changes are made. So, for instance, if you’re a wedding supply warehouse and you sell a few different sizes of wedding sparklers throughout the course of a year, you can just consolidate the new sizes and change the location number in the computer system rather than printing out new labels and having to reorganize all of your storage shelves.
Each brand of inventory software will have different requirements for the size and shape of the labels that you can use, so make sure you know these details before you start buying blank labels. If you want to go a cheaper route, there are a variety of options you can use such as strips of white paper that you print on and use packing tape to “laminate” onto the shelving. If appearance isn’t vital to you, you could even use duct tape and a magic marker. Whether you go for the professional look with correctly printed adhesive labels or a cheaper option like those listed above, the end result will essentially be the same.
Though sticking labels onto shelving may seem really easy on paper, there are some things you can do to make sure that you won’t have to go back and label things again. First, make sure the application surface is clean and dry before you affix your labels. If you have any doubt at all, you can put a strip of packing tape over the label to ensure it is secure. If you have wire racking, you can use duct tape from the back side of where the label will be attached to give it a good foundation. Using a sharpie to draw arrows indication which shelf the label is for is also helpful, though sometimes this can be self-explanatory.