There are a lot of responsibilities that come with owning a business. One that should never be underestimated is the proper storage and destruction of any financial documents. You can never throw these files out in the trash, assuming that’s where they’ll stay. Criminals go through garbage and recycling bins with these documents as their bounty, as the contact and financial information listed on this paper can be used to steal the identity of your clients, employees, and yourself.
If throwing out these documents isn’t an option, neither is keeping them in your storage room forever. Business doesn’t stop (hopefully!) and every day you’ll be producing more and more paper. Eventually, you’ll run out of room. In which case, you have to do something with your obsolete files. When discarding or storing them isn’t a possibility, you need help from the document shredding professionals. They can keep your business from ever becoming a victim of fraud.
They do this by setting you up with secure receptacles in which you and your employees can place your confidential files. These containers are outfitted with locks so no one can tamper with their contents. Once they’re full, you can schedule a document destruction appointment, at which point fully bonded, uniformed representatives will arrive at your business with their mobile shredding trucks. Transferring the paper you collected over the past week or more, these representatives will feed it to their mobile shredders, where the paper will be completely and irrevocably destroyed. Once they’re done, they transport the shredded material to a secure recycling plant, so you can feel good about keeping your business safe.
Employing a document shredding service isn’t just for your peace of mind. It’s also the only way to stay on top of the law. The Government of Canada has enacted specific regulations on how businesses and healthcare practitioners collect, use, store, and dispose of consumer information. If a business is caught disposing of material without properly protecting their customer’s privacy, they can be slapped with a fine. This information, as well as other interesting facts about document destruction, can be read at Absolutedestruction.ca/blog/. As a document shredding service that keeps on top of the latest news and laws relating to the proper disposal of documents, these mobile shredders make it easy to keep your business in compliance.
As a business owner, it’s your responsibility to make sure all of your documents are destroyed in the proper manner. You already have enough on your plate as it is, so make it easy on yourself by turning to a secure document shredding service for help. It’s the best way to keep your business safe!